Run a Macro in Excel 2010

There are several ways to run a macro. You can always run a macro by using the menu command. Depending on how a macro is assigned to run, you might also be able to run it by pressing a CTRL combination shortcut key, or by clicking a toolbar button or an area on an object, graphic, or control. In addition, you can run a macro automatically when you open a workbook.

 Note   When you set the macro security level in Microsoft Office Excel to Disable all macros without notification, Excel will run only those macros that are digitally signed or stored in a trusted location, such as the Excel startup folder. If the macro that you want to run is not digitally signed or located in a trusted location, you can temporarily change the security level that enables all macros.

Run a macro

  1. If the Developer tab is not available, do the following to display it:
  1. Click the Microsoft Office Button Office button image, and then click Excel Options.
  2. In the Popular category, under Top options for working with Excel, select the Show Developer tab in the Ribbon check box, and then click OK.
  • To set the security level temporarily to enable all macros, do the following:
  1. On the Developer tab, in the Code group, click Macro Security.
    Excel Ribbon Image
  2. In the Macro Settings category, under Macro Settings, click Enable all macros (not recommended, potentially dangerous code can run), and then click OK.
  3.  Note   To help prevent potentially dangerous code from running, we recommend that you return to any one of the settings that disable all macros after you finish working with macros. or more information about how to change the settings.
  • Open the workbook that contains the macro.
  • On the Developer tab, in the Code group, click Macros.
  • In the Macro name box, click the macro that you want to run.
  • Do one of the following:
  • To run a macro in an Excel workbook, click Run.

 Tip   You can also press CTRL+F8 to run the macro. You can interrupt the execution of the macro by pressing ESC.

  • To run a macro from a Microsoft Visual Basic module, click Edit, and then on the Run menu, click Run Sub/UserForm Button image, or press F5.

 

Run a macro by pressing a CTRL combination shortcut key

  1. If the Developer tab is not available, do the following to display it:
  1. Click the Microsoft Office Button Office button image, and then click Excel Options.
  2. In the Popular category, under Top options for working with Excel, select the Show Developer tab in the Ribbon check box, and then click OK..
  • On the Developer tab, in the Code group, click Macros.

Excel Ribbon Image

  1. In the Macro name box, click the macro that you want to assign to a CTRL combination shortcut key.
  2. Click Options.
  3. In the Shortcut key box, type any lowercase letter or uppercase letter that you want to use.
    Note    The shortcut key will override any equivalent default Excel shortcut key while the workbook that contains the macro is open. For a list of CTRL combination shortcut keys that are already assigned in Excel.
  4. In the Description box, type a description of the macro.
  5. Click OK, and then click Cancel.

 

Run a macro by clicking a button on the Quick Access Toolbar

  1. Click the Microsoft Office Button Office button image, and then click Excel Options.
  2. Click Customize, and then in the Choose commands from list, select Macros.
  3. In the list, click the macro that you created, and then click Add.
  4. To change the button image of the macro, select the macro in the box where it was added, and then click Modify.
  5. Under Symbol, click the button image that you want to use.
  6. To change the name of the macro that is displayed when you rest the pointer on the button, in the Display name box, type the name that you want to use.
  7. Click OK to add the macro button to the Quick Access Toolbar.
    Quick access toolbar
  8. On the Quick Access Toolbar, click the macro button.

 

Run a macro by clicking an area on a graphic object

  1. In the worksheet, select an existing graphic object, such as a picture, clip art, shape, or SmartArt.
  2. To create a hot spot on the existing object, on the Insert tab, in the Illustrations group, click Shapes, select the shape that you want to use, and then draw that shape on the existing object.

Excel Ribbon Image

  1. Right-click the hot spot that you created, and then click Assign Macro on the shortcut menu.
  2. Do one of the following:
    • To assign an existing macro to the graphic object, double-click the macro or enter its name in the Macro name box.
    • To record a new macro to assign to the selected graphic object, click Record. When you finish recording the macro, click Stop Recording Button image on the Developer tab in the Code group.

 Tip   You can also click Stop Recording Button image on the left side of the status bar.

  • To edit an existing macro, click the name of the macro in the Macro name box, and then click Edit.
  1. Click OK.
  2. In the worksheet, select the hot spot.

 Tip   This displays the Drawing Tools, adding a Format tab.

Excel Ribbon Image

  1. On the Format tab, in the Shape Styles group, do the following:
    • Click the arrow next to Shape Fill, and then click No Fill.
    • Click the arrow next to Shape Outline, and then click No Outline.

 

Run a macro automatically upon opening a workbook

If you record a macro and save it with the name “Auto_Open,” the macro will run whenever you open the workbook that contains the macro. Another way to automatically run a macro when you open a workbook is to write a Microsoft Visual Basic for Applications (VBA) procedure in the Open event of the workbook by using the Visual Basic Editor. The Open event is a built-in workbook event that runs its macro code every time that that you open the workbook.

Create an Auto_Open macro

  1. If the Developer tab is not available, do the following to display it:
  1. Click the Microsoft Office Button Office button image, and then click Excel Options.
  2. In the Popular category, under Working with Excel and other Office applications, select the Developer tools check box, and then click OK.
  • To set the security level temporarily to enable all macros, do the following:
  1. On the Developer tab, in the Code group, click Macros Security.

Excel Ribbon Image

  1. In the Macro Settings category, under Macro Settings, click enable all macros (not recommended, potentially dangerous code can run), and then click OK.

 Note   To help prevent potentially dangerous code from running, we recommend that you return to any one of the settings that disable all macros after you finish working with macros.

  1. If you want to save the macro with a particular workbook, open that workbook first.
  2. On the Developer tab, in the Code group, click Record Macro.
  3. In the Macro name box, type Auto_Open.
  4. In the Store macro in list, select the workbook where you want to store the macro.

 Tip   If you want a macro to be available whenever you use Excel, select Personal Macro Workbook. When you select Personal Macro Workbook, Excel creates a hidden personal macro workbook (Personal.xlsb), if it does not already exist, and saves the macro in this workbook. In Windows Vista, this workbook is saved in the C:Usersuser nameAppDataLocalMicrosoftExcelXLStart folder. In Microsoft Windows XP, this workbook is saved in the C:Documents and Settingsuser nameApplication DataMicrosoftExcelXLStart folder. Workbooks in the XLStart folder are opened automatically whenever Excel starts. If you want a macro in the personal macro workbook to be run automatically in another workbook, you must also save that workbook in the XLStart folder so that both workbooks are opened when Excel starts.

  1. Click OK, and then perform the actions that you want to record.
  2. On the Developer tab, in the Code group, click Stop Recording Button image.

 Tip   You can also click Stop Recording Button image on the left side of the status bar.

 Notes 

  • If you chose to save the macro in This Workbook or New Workbook in step 6, save or move the workbook into one of the XLStart folders.
  • Recording an Auto_Open macro has the following limitations:
  • If the workbook where you save the Auto_Open macro already contains a VBA procedure in its Open event, the VBA procedure for the Open event will override all actions in the Auto_Open macro.
  • An Auto_Open macro is ignored when a workbook is opened programmatically by using the Open method.
  • An Auto_Open macro runs before any other workbooks open. Therefore, if you record actions that you want Excel to perform on the default Book1 workbook or on a workbook that is loaded from the XLStart folder, the Auto_Open macro will fail when you restart Excel, because the macro runs before the default and startup workbooks open.

If you encounter these limitations, instead of recording an Auto_Open macro, you must create a VBA procedure for the Open event as described in the next section of this article.

If you want Excel to start without running an Auto_Open macro, hold down the SHIFT key when you start Excel.

 

 

Create a VBA procedure for the Open event of a workbook

The following example uses the Open event to run a macro when you open the workbook.

  1. If the Developer tab is not available, do the following to display it:
  1. Click the Microsoft Office Button Office button image, and then click Excel Options.
  2. In the Popular category, under Working with Excel and other Office applications, select the Developer tools check box, and then click OK.
  • To set the security level temporarily to enable all macros, do the following:
  1. On the Developer tab, in the Code group, click Macro Security.
    Excel Ribbon Image
  2. In the Macro Settings category, under Macro Settings, click Enable all macros (not recommended, potentially dangerous code can run), and then click OK.

 Note   To help prevent potentially dangerous code from running, we recommend that you return to any one of the settings that disable all macros after you finish working with macros.

  1. Save and close all open workbooks.
  2. Open the workbook where you want to add the macro, or create a new workbook.
  3. On the Developer tab, in the Code group, click Visual Basic.
  4. In the Project Explorer window, right-click the ThisWorkbook object, and then click View Code.
     Tip   In the Project Explorer window is not visible, on the View menu, click Project Explorer.
  5. In the Object list above the Code window, select Workbook.

This automatically creates an empty procedure for the Open event such as this:

    Private Sub Workbook_Open()
    End Sub
  1. Add the following lines of code to the procedure:
    Private Sub Workbook_Open()
    MsgBox Date Worksheets(“Sheet1″).Range(“A1″).Value = Date

End Sub

  1. Switch to Excel and save the workbook as a macro-enabled workbook (.xlsm).
  2. Close and reopen the workbook. When you open the file again, Excel runs the Workbook_Open procedure, which displays today’s date in a message box.
  3. Click OK in the message box.

Note that cell A1 on Sheet1 also contains the date as a result of running the Workbook_Open procedure