Excel training:Calculating with Dates

One of the most asked questions during our Excel 2010 Training Courses has to be the subject of calculating with dates.

Excel stores dates (and times) as a number representing the number of days since 1900-Jan-0, plus a fractional portion of a 24 hour day (e.g. 31/10/2011 10:00 is stored as 40847.42).This is called a serial date, or serial date-time.

To calculate the difference between two dates:

Method – Subtract the earlier date from the later one:

  1. Input your dates into two cells on your spreadsheet
  2. Create a formula which subtracts the earlier date from the later date(e.g. =A2-A1)
Sample Date Difference Calculation

Sample Date Difference Calculation

3.  Format the result to be a number with no decimal places, using either the Number group on the ribbon  or Format Cells dialog box

To calculate a date:

Method – Add the lead time to the start date.  This method can be used to calculate anticipated delivery or payment dates.  The worked example below relates to a delivery date:

  1. Input your start date (in this example the order date)
  2. In another cell input the delay (in this example the lead time to delivery).  This should be in days
  3. Create a formula to add the days to the date (e.g. =A1+A2)
  4. Format the result as a date, using either the Number group on the ribbon  or the Format Cells dialog box.
Sample Date Calculation

Sample Date Calculation