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Visio intro

Resolved · Low Priority · Version 2003

Reply Tue 20 May 2008, 09:49Delegate Heather said...

Heather has attended:
Powerpoint Intermediate Advanced course
Visio Introduction course

Visio intro

How do I link shapes?

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Reply Fri 23 May 2008, 15:48Trainer Amanda said...

RE: visio intro

Hi Heather

Thank you for your question; and welcome to the forum.

To link one shape to another in Visio:

1. Select the shape you wish to create the link to.
2. Right click the shape, and select Format - Special.
3. Highlight the name of the shape from the Name box and copy it (Ctrl + C); then Cancel out of the dialogue box.

4. Select the shape you want to create the link on.
5. Click Ctrl + K - this opens the Hyperlinks dialogue box.
6. In the Sub-address box, paste in the name of the shape that you copied before using Ctrl + V.
7. Click OK.

To use the hyperlink, right-click on the shape and click on the link at the top of the menu.

I hope this helps.
Amanda

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visio training courses and other Microsoft training courses.

Visio tip:

Creating an organisation chart in Visio using Excel data

A quick and easy way to create an organisation chart by importing names and titles stored in list format in an Excel spreadsheet into Visio.

1. Select File, New, Organization Chart.

2. Start the Organization Chart Wizard.

3. At the first step of the wizard, select the 'Information that I enter using the wizard' option, and click Next.

4. At the second step of the wizard, select Excel, then type the name of the file.

5. Select Browse to choose the location you wish to save the file to, click Save, and then click Next.

6. Click OK - a Microsoft Office Excel workbook will open with column headings already entered for you.

7. Replace the sample text with the text you wish to appear in your organisation chart. By holding your cursor over each column heading, you should be able to view data entry tips.

8. Save the Excel file, then close Excel.

9. Proceed through the remaining steps in the wizard to create your organization chart from the data you entered into the Excel file.

Visio's organisation chart wizard will also recognise the following file formats (besides .xls):

- Microsoft Exchange Server Directory (Microsoft Exchange e-mail Address Book).

- Tab- or Comma-delimited text (.txt).

- Org Plus (.txt).

- Microsoft Office Access (.mdb) or any other file format for a database created in an Open Database Connectivity (ODBC)-compliant database application.

View all Visio hints and tips