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Word

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resolvedResolved · High Priority · Version 2003

Word

Byron has attended:
Word Advanced course
Excel Introduction course
Excel Intermediate course
Excel Advanced course

by - delegate Byron [4 posts] (2008 Jul 4 Fri, 16:57) replyReply

How do I create labels so that when they print out they print out correctly and don't overlap.

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RE: Word

by - trainer Pete platinum contributer[799 posts] (2008 Jul 7 Mon, 10:57) replyReply

Hi Byron,
Thank you for your post, welcome to the forum,
I have taken a little time to consider and try your problem out, I can only deduce that the label type is not correct. I will go through the label creation sequence for you and you can check if you are following it correctly:

Click on Tools > Letters and Mailings and select Envelopes and Labels.
The Envelopes and Labels window will appear.
Click on the Labels tab if it is not already on top.
To select the correct Label type
1. Check in the Label box to see if it is the correct label type you are using.
2. If it is not, click on the Options. . . button.
3. When the Labels Options window appears, select the brand name of the label in the Label Products box. (example: Avery)
4. In the Product Number box, select the number that corresponds with your label. (example L7162)
To create a Single Label or a Full page of the same label
1. Type the address that you want on the label in the Address box.
2. Change the font by highlighting the text then Right clicking on it. A shortcut menu will appear. Select Font. . .
3. In the Print box select whether you want a Full page of the same label or a Single Label.
To create several different labels on one page
1. Look under Tools and select Envelopes and Labels.
2. The Envelopes and Labels window will appear. Be sure to select the correct Label Product and Product number that you are using.
3. Click on the Labels tab if it is not already on top.
4. Make sure there is nothing in the Address box (if there is, highlight it and click delete.).
5. Click the New Document button.
6. A new document will appear. It will have lines representing the borders of the labels. (if it does not show the borders, go to Edit and choose Select All. Then under Format, select Borders and Shading. When the Borders and Shading window appears, click on the All button on the left hand side. Click OK.
7. The cursor should be in the first label. (If it is not, click once in the first box.)
8. You can type whatever text you desire. Use your word processing skills to change the look of the font and to insert clipart, if desired.
9. To move from one label to the next, click the Tab key twice. Note: a single click on the Tab key will take you inside the margins (or the space between the labels.) Be sure not to type text in these spaces.
10. To print your labels, click on the Print shortcut button in the toolbar or under File select Print

If you are using a Mail Merge sequence to enter multiple addresses from a database, check out the Search Forum input box and type in Mail Merge Labels as your search, you will be presented with all the questions and answers on this subject. I hope that has helped your alignment problem, if not please come back and we can work on it... regards Pete

RE: Word

by - delegate Byron [4 posts] (2008 Jul 16 Wed, 15:25) replyReply

Hi Pete

Eventually I did succeed in getting them not to overlap. Found the correct A4 Label option.


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Word tip:

Create Blank Lines in Lists

If you in the middle of writing a numbered or bulleted list you may want to insert a blank line between the points to make the list more readable. To do this:

While in the middle of typing a list:

Press Shift+Enter and your cursor will stay in the list and move down a line without inserting another bullet or number.

Press Enter and a new bullet or number will form.

This can be useful in case your lists contain items several sentences long, as blank lines between the items may make your lists more readable.

View all Word hints and tips

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