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Visio

Resolved · Low Priority · Version 2003

Reply Tue 8 Jul 2008, 09:41Delegate Cheryl said...

Cheryl has attended:
Powerpoint Introduction course
Visio Introduction course
Project Intro Intermediate course

Visio

Is it possible to pre-set the size of a shape? For example when I select a shape I would like it to be the same size every time from the palette (without having to change it manually). Many thanks.

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Reply Thu 7 Aug 2008, 09:48Trainer Richard said...

RE: Visio

Hello Cheryl,

Hope you enjoyed your Microsoft Visio course with BEST Training.
Thank you for your question regarding shapes.

There is a way you can do this, by using a custom stencil.
You can drag a shape onto the page, format it to the size you want, and then save it into a custom stencil.

Create a New Stencil by doing the following:
FILE > SHAPES > NEW STENCIL

This will open a new stencil. Drag your resized shape onto the stencil and rename it. Then save your new stencil, by right clicking on the stencil name and choosing SAVE .

You can add as many shapes as you like, including graphics, drawings, etc to the stencil. If you use a common set of shapes, do the same process as above, and store all your resised shapes in your custom stencil.

I hope this resolves your question. If it has, please mark this question as resolved.

If you require further assistance, please reply to this post. Or perhaps you have another Microsoft Office question?

Have a great day.
Regards,

Richard
Microsoft Office Specialist Trainer

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Visio tip:

Creating an organisation chart in Visio using Excel data

A quick and easy way to create an organisation chart by importing names and titles stored in list format in an Excel spreadsheet into Visio.

1. Select File, New, Organization Chart.

2. Start the Organization Chart Wizard.

3. At the first step of the wizard, select the 'Information that I enter using the wizard' option, and click Next.

4. At the second step of the wizard, select Excel, then type the name of the file.

5. Select Browse to choose the location you wish to save the file to, click Save, and then click Next.

6. Click OK - a Microsoft Office Excel workbook will open with column headings already entered for you.

7. Replace the sample text with the text you wish to appear in your organisation chart. By holding your cursor over each column heading, you should be able to view data entry tips.

8. Save the Excel file, then close Excel.

9. Proceed through the remaining steps in the wizard to create your organization chart from the data you entered into the Excel file.

Visio's organisation chart wizard will also recognise the following file formats (besides .xls):

- Microsoft Exchange Server Directory (Microsoft Exchange e-mail Address Book).

- Tab- or Comma-delimited text (.txt).

- Org Plus (.txt).

- Microsoft Office Access (.mdb) or any other file format for a database created in an Open Database Connectivity (ODBC)-compliant database application.

View all Visio hints and tips