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Export of excel data to word

Resolved · Low Priority · Version 2003

Reply Fri 22 Aug 2008, 16:38Delegate Shirley said...

Shirley has attended:
Excel Introduction course
Excel Intermediate course
Excel Advanced course

Export of excel data to word

dates in excel when exported to word mail merge appear in the recipients box in US format. Why? And how can I avoid this.
Thanks.

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Reply Thu 11 Sep 2008, 14:57Trainer Alan said...

RE: export of excel data to word

Hi Shirley

Another delegate asked this question.

I think it has something to do with Excel dates being really numbers which are formatted to look like dates. I assume that in the merge process there is a native conversion to US format for these.

I would suggest that you type the Excel dates in text format eg 11th September 2008. The merge should then recognise these as text and the dates should appear correctly in the merge.

Hope it works - I haven't tested it!

Alan Burbridge

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Excel tip:

Converting an American date format to European using Formula

Excel depending on your local setting will only pick up date values of the dd mmm yyyy oders as date type. If you import data from various sources including America their date order is different with data value in mmm dd yyyy, excel can only treat it as text indicated by left aligning it. To overcome this you have to do the the following.

1. Extract the date components mmm dd yyyy, by using the the Text functions LEFT, MID or RIGHT

2. Reorder dd mmm component and concatenate using "&" in the right order this will create a text string with the date in the right order it then needss to be converted to a value so excel can recognise it.

3. To convert to value encase in TEXT function.

4. Format to desired date format.

View all Excel hints and tips