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Page breaks and protection
Resolved · Urgent Priority · Version 2003
Reply Mon 24 Nov 2008, 16:25Delegate Katie said...
Katie has attended:
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Page breaks and protection
I have a protected document with continuous page breaks to determine where the protection is.
When I insert a normal page break to move to the next page, this works fine but when I want to remove the page break, this does not work, and almost replaces the continuous page breaks with this page break, therefore making the document go peculiar! Please help
Thanks
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RE: page breaks and protection
Hi Katie can you confirm which version of Word are you using to protect your document?
Thanks
Andrew
Reply Wed 26 Nov 2008, 11:05Delegate Katie said...
RE: page breaks and protection
Hi Andrew
I am using Word 2003
Many thanks
RE: page breaks and protection
Hi Katie
Thanks for letting me know. The approach would work like this
In your unprotected document insert continuous section to indicate the boundaries of the editable regions of your document.
Apply protection to your document Tools > Protect document
From the Task Pane in the Editing Restrictions box choose forms (even though you might not be using form elements in your document, the forms setting here enables you to create editable and non-editable sections)
Below the dropdown box a hyperlink called "Select sections..." should appear. Click it and from the list of sections in your document make sure that the areas you want to be protected are ticked. The sections you would like left editable to the user are unticked. Click OK
Start protecting your document by clicking on the button at the bottom of the Task pane called "Yes, Start enforcing protection"
From the dialog box that appears you can choose to apply a blank passord (so anyone can un protect the document) or set a secret password to prevent unauthorised unprotection of the document.
I've tested this will manual page breaks in editable regions and it seems to preserve the sections.
Let me know how you get on.
Kind regards,
Andrew
Kind regards,
Andrew
Reply Thu 27 Nov 2008, 09:54Delegate Katie said...
RE: page breaks and protection
Hi Andrew
Apologies, this doesn't quite answer my question.
Once I have protected the document and somebody writes in the unprotected area and they then want to insert a page break here but then later on decide they actually no longer need the page break and delete it, the text that has now gone to the second page, now wont move back up to where it originally was and this page break that has been inserted looks as though it has over-ridden the continuous page breaks which really mucks the whole document up.
Please advise
Many thanks
RE: page breaks and protection
Hi Katie
Thanks for letting me know. I have attached a simple example following the steps described above. You will see there is a protected section followed by an editable section and a final protected section. The text in the editable section has a manual page break. Removing the manual page break lets the text flow to one page rather than two.
I saved the document in normal view so it's easy to see the breaks. There is no password to unprotect the document.
I suggest creating a simple fresh document to test the protection process to make sure it produces the results you are looking for then revisit your document.
You may have done so already but check through your document in normal view (View > Normal) so you can be sure all the section breaks are where you want them.
Take a look at the attached file and let me know if it's doing what you are looking to achieve in your document.
Kind regards,
Andrew
Attached files...
protected and editable sections with 1 manual page break.doc
Reply Thu 27 Nov 2008, 10:43Delegate Katie said...
RE: page breaks and protection
Hi Andrew
Many thanks for this. I have realised why my page breaks were not deleting, I was inserting 'next page' breaks in the unprotected area.
Many thanks for your help
RE: page breaks and protection
Hi Katie
Glad we got there in the end. All the best with your document.
Kind regards,
Andrew
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