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Track Changes in MS Word

Resolved · Urgent Priority · Version 2003

Reply Wed 26 Nov 2008, 14:54Delegate Susan said...

Susan has attended:
Powerpoint Intermediate Advanced course
Project Introduction course

Track Changes in MS Word

Hi there

A colleague is currently editing a document in MS Word. With track changes switched on, it shows the deletions that she makes but does not show any insertions or next text added. If we switch to the original with mark-ups it shows her insertions but not deletions.

How can we show both insertions and deletions in the same document that she is working on.

Thanks

Susan

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Reply Wed 26 Nov 2008, 16:29Trainer Andrew said...

RE: Track Changes in MS Word

Hi Susan

Thanks for your question. With track changes turned on (Tools > Track changes) take a look at the reviewing toolbar. Set it to Final showing markup. If Word is still not showing both deletions and insertions click on the drop down labelled Show on the same toolbar and make sure insertions and deletions is selected.

Let me know if this resolves your problem or if you have any further questions.

Kind regards,
Andrew

Reply Wed 26 Nov 2008, 16:37Delegate Susan said...

RE: Track Changes in MS Word

Thanks Andrew for getting back to me so quickly on this. Unfortunately we tried this option earlier but still nothing shows.

Any ideas?

Susan

Reply Wed 26 Nov 2008, 16:55Trainer Andrew said...

RE: Track Changes in MS Word

Hi Susan

The steps you have take sound right. Two other things to try/check.

At the bottom of the show menu is a link to options. Click on it and make sure that the edits you want to see have a format (i.e. not set to "none")

Secondly create a new file for testing (in case there's a problem with the document in question). Add a short sentence to it. Save it then turn on track changes and edit the file. Do you get different results? You might also want to try this on a second machine. I've just done this myself and with final showing markup Word shows deletions in a bubble in the margin and new text added in my editor colour.

Let me know how you get on.

Kind regards,
Andrew

Wed 3 Dec 2008: Automatically marked as resolved.

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Word tip:

Move your cursor quickly to your last editing position

If you open an existing document in MS Word, the flashing cursor (insertion point) is automatically appears at the start of the text on the first page.

This can be frustrating when working on a long document with many pages.
Instead of having to scroll through the document to the location where you were last typing and clicking to move the flashing cursor, wouldn't it be great to get Word to pick up right where you left off?

The good news is, you can! Immediately after you open the document, hold down the Shift key and tap the F5 key.

Word will move the flashing cursor to the exact point where you left off last time you saved and closed the document - whether it was at the end of the document or some point in the middle.

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