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excel course - Mailshot

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Mailshot

Alistair has attended:
Excel Advanced course

by - delegate Alistair [19 posts] (2007 Mar 7 Wed, 09:29) replyReply

How do I do a mailshot from Excel?

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RE: mailshot

by - trainer Tracy platinum contributer[586 posts] (2007 Mar 7 Wed, 17:03) Edited on 2007 Mar 14 Wed, 09:37 replyReply

Hi Alistair,

A mailshot facility is usually initiated from a word processing package like Word. In Word you can go in to the Tools menu and go down to Letters and Mailings and follow the wizard. Where it says do you have an existing data source say yes and browse to your excel spreadsheet containing the data.

Good luck and let me know how you get on

Tracy

RE: mailshot

by - delegate Alistair [19 posts] (2007 Mar 12 Mon, 11:21) replyReply

Thanks Tracy,

Definitely a step in the right direction.

What I'm trying to do is, from a spreadsheet containing 100 mobile phone bills, email the individual bills to the individual people. But the Mail merge seems to just email the same spreadsheet to everyone.

I'm thinking of trying to write a macro that does them one at a time and just repeats till all 100 are sent.

Cheers
ALi.

RE: mailshot

by - trainer Tracy platinum contributer[586 posts] (2007 Mar 14 Wed, 09:43) replyReply

How about trying to use Access instead of Excel to store your information. If you have Access you can import your spreadsheet table from Excel. There are alot more ways of sorting and producing reports and mailings.

If I/we can help let us know

Tracy


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Excel tip:

Sum Up All the Values in A Column

If you want to quickly calculate the Summed values of all cells in a column in Excel 2003 normally you would use the SUM formula. (eg if you wanted to calculate the values in Column C rows 10 to 25) the formula would be:

=SUM(C10:C25)

However, if you keep adding values to column C you would keep having to modify the above SUM formula which can get quite annoying.

To get around this you can sum all the values in a column using the following formula:

=SUM(COLUMN:COLUMN)

Which, in our example, would be:

=SUM(C:C)

NOTE You cannot place this formula in column C, or else Excel 2003 will show a circular reference error.

The formula must be placed in any other column, EXCEPT the one being calculated.

View all Excel hints and tips

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