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Sharing individual outlook calandars
Resolved · Low Priority · Version 2003
Reply Mon 12 Apr 2010, 13:41Delegate Leonard said...
Leonard has attended:
Project Intermediate course
Sharing individual outlook calandars
Hi
We all maintain individual outlook calandars. We also have a separate public calendar called "UK Office". The problem with this is we need to duplicate entries into both calandars so our office administrator knows where staff are.
Now she has access to our calandars and manually copied them over each week.
I can create a group schedule which is what we want as ity automatically updates but there are no output formats from that.
Have you any suggestions?
thanks
leonard
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RE: Sharing individual outlook calandars
Hi Leonard,
Thank you for your question regarding Outlook.
If possible could you give me a bit more detail?
From what I can gather, what you require is an automated way of having your own individual personal calendar entries (or group schedule calendar entries) automatically inserted into the public calendar "UK Office." is that correct?
Kind Regards,
Nafeesa
Microsoft Office Specialist Trainer
Reply Tue 13 Apr 2010, 13:35Delegate Leonard said...
RE: Sharing individual outlook calandars
Yes that is it.
RE: Sharing individual outlook calandars
Hi Leonard,
Also if you could let me know what version of Outlook you are using - 2003 or 2007?
Kind Regards,
Nafeesa
Microsoft Office Specialist Trainer
Reply Tue 13 Apr 2010, 13:47Delegate Leonard said...
RE: Sharing individual outlook calandars
2003
RE: Sharing individual outlook calandars
Hi Leonard,
I believe I have an answer to your query.
Essentially, in Outlook there is no built-in mechanism for maintaining a central calendar.
There are a few techniques for keeping your Outlook information on two different machines. However, Microsoft has not released a synchronization utility for Outlook.
To synchronise appointments or other items in an Exchange Server mailbox folder with a group calendar or other public folders, the best method would be as follows:
Every public folder has an e-mail address by default (on the Properties dialog for the folder - right click the folder, choose Add to Personal Address Book), you can simply invite a public folder calendar to a meeting. By accepting the meeting the calendar entry will directly be inserted into the public calendar.
Other than that, Outlook does not provide any built-in mechanism for syncing between Outlook mailboxes and Public folders. There are external tools you can download that may be able to help further but in regards to Outlook's capabilities, this would be the most efficient method.
I hope this resolves your question. If it has, please mark this question as resolved.
If you require further assistance, please reply to this post. Or perhaps you have another Microsoft Office question?
Have a great day.
Regards,
Nafeesa
Microsoft Office Specialist Trainer
Tue 20 Apr 2010: Automatically marked as resolved.
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