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Word

Resolved · Medium Priority · Version 2007

Reply Mon 31 Jan 2011, 10:42Delegate Diane said...

Diane has attended:
Upgrade to Office 2007 course
Upgrade to Office 2007 course
Introduction to Lean Six Sigma course

Word

I've got a table with some legacy text and drop-down controls in it. I'm trying to protect the document so that the user can only edit the controls. If I restrict formatting and Editing to Filling in forms I can't easily select and move . If I restrict formatting and Editing to Comments I can easily select and move selections in the text boxes but the drop-down box functionality no longer works.
Any advice ?

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Reply Mon 31 Jan 2011, 13:24Trainer Rodney said...

RE: Word

Hello Diane,

Hope you enjoyed your Microsoft Upgrade to Office 2007 course with Best STL.

Thank you for your question regarding Protecting Forms. I'm not exactly sure how you expect a user to edit anything on a form if it is protected.

Forms work only in 2 modes... protected and unprotected. In the unprotected mode anyone who has access to the file can edit any of the fields. Then when the form is protected using 'Filling in Forms' then all a user can do is complete the form by filling-in fields or selecting from drop-down lists.

The form is then saved after which it must be unprotected so that you can clear the filled in fields. This is done using the 'Legacy Tools' found in the 'Controls' group in the 'Developer' ribbon.

I hope this resolves your question. If it has, please mark this question as resolved.

If you require further assistance, please reply to this post. Or perhaps you have another Microsoft Office question?

Have a great day.
Regards,

Rodney
Microsoft Office Specialist Trainer

Mon 7 Feb 2011: Automatically marked as resolved.

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Word tip:

Assign shortcut keys to styles

If you're a fan of using styles, you can create your own shortcut keys to apply styles quickly.

Go to Tools - Customise, then to the Options tab. Click on the Keyboard button on this tab.

Scroll down the list displayed on the left, until you see Styles. Click on Styles to select it, then you will see a list of styles currently available for use on the right.

If a style you wish to assign a shortcut key to does not appear in the list on the right, close out of the dialogue box, apply the style, then follow the steps above again - you should then see the style listed.

Enter your shortcut key combination in the 'Press new shortcut key' box. If the shortcut keys selected are already assigned to another function in Word, it will be displayed in the box.

If you want to overwrite the existing function for the shortcut keys you have chosen, click Assign.

If you wish to assign a unique set of shortcut keys, use Backspace to remove the shortcut keys you have typed in; then try typing in another key combination. Click Assign when you have a key combination you are happy with.

View all Word hints and tips