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Forum home » Delegate support and help forum » Microsoft Excel Training and help » Excel Mail Merge into Word..

Excel Mail Merge into Word..

resolvedResolved · Medium Priority · Version 2010 featured Featured

Mon 22 Oct 2012, 16:23 replyReply Delegate Shaun said...

Shaun has attended:
Excel Intermediate course

Excel Mail Merge into Word..

I'm pulling text through from a different sheet to incorporate into an MS Word Doc. All data inputed into the doc somes through except the information which is pulled through via a formula from a different sheet? Help Please

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Tue 23 Oct 2012, 13:29 replyReply Trainer Gary said...

RE: Excel Mail Merge into Word..

Hi Shaun

Thanks for getting in touch.

What you're proposing should work. The formula results should be dropped into your document as expected.

What is the formula that's causing the issue?

Kind regards

Gary Fenn
Microsoft Office Specialist Trainer

Tel: 0845 5194 797
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Tue 23 Oct 2012, 14:37 Edited on Tue 23 Oct 2012, 14:39 replyReply Delegate Shaun said...

RE: Excel Mail Merge into Word..

Thanks for the quick response Gary. Should work but it isn't!

The formula of the cells are simply =Design!AR2 etc...

This just pulls through a result of 0 in word. Despite being able to see the text in excel. There is quite a bit of text in these cells as it contains a build schedule?

Any ideas how to resolve this?

Many thanks,

Shaun

Tue 23 Oct 2012, 15:04 replyReply Trainer Gary said...

RE: Excel Mail Merge into Word..

Hi Shaun

Thanks for your reply. I wasn't able to replicate your issue, but after a little research I read about a potential flaw with this process.

Is the workbook open? Try having the Excel workbook open as you complete the Mail Merge. Apparently this keeps the data more 'current' than allowing Word to attempt to resolve the formula.

If this doesn't work, what is the data type you are trying to merge (e.g. text, dates, currency... etc)?

Kind regards

Gary Fenn
Microsoft Office Specialist Trainer

Tel: 0845 5194 797
Best STL - http://www.microsofttraining.net
98%+ recommend us

London's leader with UK wide delivery in Microsoft Office training and management training to global brands, FTSE 100, SME's and the public sector

Fri 26 Oct 2012, 09:54 replyReply Delegate Shaun said...

RE: Excel Mail Merge into Word..

Thanks Problem now sorted. The way to make it work was to open excel first before opening the word document and linking. It was the current data issue.

Help greatly appreciated.

Shaun

 

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Excel tip:

Importing Numbers in Excel 2010

Occasionally, when importing data into Excel you find that the some of the imported values are treated as text.

To convert these numbers to actual values, click on an empty cell and press Ctrl+C.

Next, select the range that contains the values you need to change and in the Clipboard Group on the Home tab, click the Paste drop-down arrow and choose Paste Special. In the Paste Special dialog box, select Add and then click OK.

View all Excel hints and tips



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