london word training - Margins and also inserting photos into text

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Margins and also inserting photos into text

Alexia has attended:
Word Intermediate course

by - delegate Alexia [6 posts] (2007 Jun 1 Fri, 13:12) Reply

I am writing a document, a travel itinerary and I want the margins to be the same on the left and right hand side of the page - how do I do this?

Also if I want to insert photographs into the text and to have them all exactly the same size and equal distance apart do I need to import them from a file and do it this way, or can I do it by copying and pasting?

Thanks

Alexia

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RE: Margins and also inserting photos into text

by - trainer Amanda diamond contributer [1217 posts] (2007 Jun 1 Fri, 14:47) Reply

Hi Alexia

Thank you for your questions.

To change margins, go to File - Page Setup - Margins - you will be able to set the size for the left and right margins here.

With photos, if you can it is best to save them and then insert them. Right-click on the image you wish to save, then choose Save Picture as from the shortcut menu.

Then you can save a copy of the images onto your computer.

In Word go to Insert - Picture - From File, navigate to where you saved the images, select one, and then click Insert.

To manipulate the image, you can right-click on the picture once it is in the Word document and choose Format Picture. You will have options for getting text to wrap around the picture (if you wish to) and also to resize the image.

If you turn on your Picture toolbar (it may come up automatically on your screen if you select the picture in Word - otherwise View - Toolbars - Picture will bring it up), there is a Crop tool which you can use to cut bits off the picture and make it smaller.

To equally space pictures, select them all (click on one, hold down Shift and keep holding down the Shift key while you click on the other images to select them. Then go to the Drawing toolbar (normally at the bottom of your screen) go to Draw - Align and Distribute - then you can choose to Distribute horizontally or Distribute vertically.

I hope this helps.
Amanda

RE: Margins

by - delegate Alexia [6 posts] (2007 Jun 21 Thu, 11:43) Reply

Further to my e-mail a moment ago I guess what I am unsure about also is the difference between indents and margins.

Thanks!

RE: Margins

by - delegate Alexia [6 posts] (2007 Jun 21 Thu, 11:40) Reply

Hi! What I am having huge problems with is how on earth to get text lined up at exactly the same indent and distance from the either edge of the page throughout the document.
If I insert text copy and pasted from another document this causes even more problems.
EG It might be 0 on the left hand side of the page and 14.5 on the right hand of the page and then suddenly it will change to 0.5 or 16.

Any light you could shed on this would be much appreciated.

Many thanks

Alexia

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Word tip:

Now you see it, now you don't - hidden text in Word

Did you know you can choose to temporarily hide text in a Word document? The text is still part of the document, but it won't appear on screen unless you choose to have it displayed.

Here's how:

1. Highlight (select) the text you wish to hide.

2. Go to Format - Font.

3. In the Effects section of the Font dialogue box, tick 'Hidden'.

4. Click OK.

The portion of text you have chosen to hide should no longer be visible on your screen, unless you have the Show/Hide button turned on.

If you can see the hidden text in your document, and you haven't got the Show/Hide button turned on then:

1. Go to Tools - Options - View.

2. Under the 'Formatting marks' section, deselect Hidden text.

5. Click OK.