if I talk in the text about a particular image graph or table e.g.: "...see table 5", how do I format the "table 5" so it automatically updates, if I insert further tables and "table 5" becomes "table 7"?
Thanks

Hi Andrea

Thank you for your question.

What you are referring to here is using captions and cross references in your document.

Captions are typically inserted underneath the table or figure in your text. To insert a caption:

1. Select the item you want to add a caption to.
2. On the Insert menu, point to Reference, and then click Caption.
3. In the Label list, select the item for which you want Microsoft Word to insert a caption.
4. Select any other options you want.

Once you have inserted captions, you can then insert cross-references to captioned items in your text.

To do this:
1. On the Insert menu, point to Reference, and then click Cross-reference.
2. In the Reference type box, click the type of item you want to refer to — for example, Table.
3. In the Insert reference to box, click the information you want inserted in the document — for example, only Label and Number will insert Table 1.
4. In the For which box, select the specific item you want to refer to.
5. To allow users to jump to the referenced item, select the Insert as hyperlink check box.
6. Click Insert.
7. Click Close.

Captions and cross references will automatically update themselves if you add or delete other tables and figures to/from the document.

I hope this helps.

Amanda