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microsoft word courses - Inserting multiple word files
Resolved · Low Priority · Version Standard
Reply Thu 26 Jul 2007, 12:09Delegate Simon said...
Simon has attended:
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Inserting multiple word files
Using word 2003. To create a document, I want to be able to select (approx. 50) files (using 'insert' & then 'file') from approx. 60 no. word files contained in a folder. Each file is no more than a few lines long. There appears to be a limit to the number of files i can insert at once (holding down ctrl). Also, the files need to appear in the order they are in the folder containing them. This does not happen. Is there a better way of doing what I am trying to achieve.
Any help would be greatlt appreciated.
Many thanks.
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RE: inserting multiple word files
Hi Simon
Thank you for your question. Sorry it's taken a while to reply but we have been trying to think of the best way around this.
If it is a process that you need to go through quite often, then it would be a good idea to set up a macro to insert the files for you. It will take a while to set the macro up, but once you have created it, this process will be speeded up substantially.
To set up and start recording your macro, go to Tools - Macro - Record New Macro. Give your macro a name (it can't have spaces in it) then select to Store Macro in: Normal.dot
Once you click OK Word will start recording what you are doing, so you'll need to go through Insert - File and insert each of the files you want to insert one by one (a long process but the macro will speed this up once it has been recorded!)
If you are feeling brave enough to do so, you could insert just a few files and then fiddle around with the code for the macro once you have stopped recording the macro.
Once you have finished inserting the files, click the Stop Recording button on the Macro toolbar.
To test the macro, open a new document, go to Tools - Macro - Macros, select your macro and click Run.
If you have inserted just a few files and wish to add code to insert all the files, then you can go to Tools - Macro - Macros, select the macro and click the Edit button so you can see the code which you could then copy and edit the filenames shown inside the " " This can be risky as if you make a mistake (e.g. accidently delete something when you are editing the code) then the macro won't work and you might not be able to figure out how to fix it.
I hope this helps.
Amanda
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