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intermediate microsoft word course london - How do I select ONLY one heading in outline view?

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Reply Fri 28 Sep 2007, 12:25Delegate Jonas said...

Jonas has attended:
Powerpoint Intermediate Advanced course

How do I select ONLY one heading in outline view?

Hi,

I have a large word-document that needs to be rearranged. The problem is that some parts that should be body text now appears as headings.

Let's say that heading 5 should really be body text. I can go to the outline view and select "show 5 levels" from the drop-down list. The problem for me is that now also heading level 1, 2, 3 and 4 are showed.

It would be very useful to only show level 5 headings, select all text in the current view and convert it to body text.

As it is now I have to select one part of the document, convert it to body text, jump over the next block of lower-level headings, select again etc. (It is a very large document).

Any help would be appreciated.

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Reply Wed 3 Oct 2007, 11:54Trainer Amanda said...

RE: How do I select ONLY one heading in outline view?

Hi Jonas

Thanks for your question.

If you have the styles task pane open at the same time as you are in outline view, you can do the following:

1. Find Heading 5 in the task pane list
2. Use the dropdown arrow next to Heading 5 and choose 'Select All X Instance(s)' from the dropdown list.
3. This will select any text that is formatted to Heading 5. Click on Body Text from the styles task pane to change Heading 5 to Body Text.

I hope this helps.
Amanda

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Word tip:

Move your cursor quickly to your last editing position

If you open an existing document in MS Word, the flashing cursor (insertion point) is automatically appears at the start of the text on the first page.

This can be frustrating when working on a long document with many pages.
Instead of having to scroll through the document to the location where you were last typing and clicking to move the flashing cursor, wouldn't it be great to get Word to pick up right where you left off?

The good news is, you can! Immediately after you open the document, hold down the Shift key and tap the F5 key.

Word will move the flashing cursor to the exact point where you left off last time you saved and closed the document - whether it was at the end of the document or some point in the middle.

View all Word hints and tips