http://www.microsofttraining.net/hints-tips-word-15.html Software application hints and tips from our Microsoft certified trainers en Sun, 20 Jul 2008 17:05:48 GMT Sun, 20 Jul 2008 17:05:48 GMT http://www.microsofttraining.net/rss-feeds.php Word opens multiple documents in multiple windows. Press CTRL+F4 (Function 4 key) or ALT+F4. to Close a document. (There is no way to turn this feature off) So unlike other programs there is no difference between CTRL+F4 and ALT+F4, unless you have just one document open. CTRL+F4 closes just the document ALT+F4 closes both the document and Word. http://www.microsofttraining.net/tip-520-keyboard-close-command.html Mon, 26 Feb 2007 00:00:00 GMT http://www.microsofttraining.net/tip-520-keyboard-close-command.html Heres a quick way to open the Page Setup dialog box; Double-click the gray area of the ruler... If the ruler is not shown Menu command View /Ruler to switch it on or off. Note: Try not to Double-click the tab markers. http://www.microsofttraining.net/tip-521-open-page-setup.html Mon, 26 Feb 2007 00:00:00 GMT http://www.microsofttraining.net/tip-521-open-page-setup.html 1. Choose File Page Setup, select the Margins tab. 2. In the Page Setup dialog box, enable the 2 pages per sheet check box, the Preview window shows the new layout. 3. Select Paper Size Tab, under Orientation, select Landscape. Again the preview window shows the effect of that selection. 4. Click OK, the result will be two pages printed on one sheet of landscape paper with normal margins, headers and footers. (Ideal for booklets) http://www.microsofttraining.net/tip-522-print-2-on-1.html Mon, 26 Feb 2007 00:00:00 GMT http://www.microsofttraining.net/tip-522-print-2-on-1.html To make sure that your tables if they carry on to subsequent pages have a Table header on each page. Select the rows at the top of the table which you would like to repeat on subsequent pages, select Table, Heading Rows Repeat. Note this does not work if you insert a hard page break (CTRL+Enter) http://www.microsofttraining.net/tip-523-table-headers-continuing.html Mon, 26 Feb 2007 00:00:00 GMT http://www.microsofttraining.net/tip-523-table-headers-continuing.html Keyboard shortcuts can speed up your usage of Word; here are a few useful but obscure examples. (ST)= Select/Highlight the Text before actioning the Keyboard command. 1. Case Rotate - (ST) Shift+F3 2. All Capitals - (ST) CTRL+Shift+A 3. Double Underline - (ST) CTRL+Shift+D 4. Create Hidden Text (Does not Print- (ST) CTRL+Shift+H 5. Create Small Caps from Lower Case - (ST) CTRL+Shift+K 6. Underline single words only - (ST) CTRL+Shift+W 7. Return all text to Normal Style - (ST) CTRL+Shift+Z http://www.microsofttraining.net/tip-524-obscure-keyboard-commands.html Mon, 26 Feb 2007 00:00:00 GMT http://www.microsofttraining.net/tip-524-obscure-keyboard-commands.html Want to close all open Documents/Workbooks (yes it works in Excel too) without closing the program? Shift+Click on the File menu gives you a hidden command; Save All... http://www.microsofttraining.net/tip-525-close-all-documents.html Mon, 26 Feb 2007 00:00:00 GMT http://www.microsofttraining.net/tip-525-close-all-documents.html Set up in inches and want to work in centimeters or the other way round? Select Tools, Options and choose the General Tab, click the drop-down arrow next to the text box displaying 'Inches' and choose Centimeters. Note there are two other options Picas and Points these are Printer's terms, (72 points = 1 inch in printed size.) http://www.microsofttraining.net/tip-526-inches-centimeters.html Mon, 26 Feb 2007 00:00:00 GMT http://www.microsofttraining.net/tip-526-inches-centimeters.html From the Drawing Toolbar select the Rectangle or the Oval buttons, drag in your document holding the Shift key down, this will create a Square or Circle, Note: Shift key and Line/Arrow Button will create a Horizontal line or Arrow. http://www.microsofttraining.net/tip-527-draw-square-or-circle.html Mon, 26 Feb 2007 00:00:00 GMT http://www.microsofttraining.net/tip-527-draw-square-or-circle.html In both Word and Excel you can Move Toolbar buttons to a different position or even delete them from the toolbar by pressing the ALT key and then dragging them to a new position, Note: dragging them off the toolbars completely will delete them. To replace/repair them; View, Toolbars, Customise, Select Toolbars tab, select Toolbar to repair and click Reset button, Click OK. http://www.microsofttraining.net/tip-528-move-toolbar-buttons.html Mon, 26 Feb 2007 00:00:00 GMT http://www.microsofttraining.net/tip-528-move-toolbar-buttons.html In Word you shouldn't repeatedly press the "Enter" key to force a page break. This will always cause problems To insert a [b] Page Break [/b]use: [b]Ctrl+Enter[/b] OR Open the [b]Insert menu and select Page Break[/b] http://www.microsofttraining.net/tip-504-insert-page-breaks.html Mon, 08 Jan 2007 00:00:00 GMT http://www.microsofttraining.net/tip-504-insert-page-breaks.html If you in the middle of writing a numbered or bulleted list you may want to insert a blank line between the points to make the list more readable. To do this: While in the middle of typing a list: Press [b]Shift+Enter[/b] and your cursor will stay in the list and move down a line without inserting another bullet or number. Press [b] Enter[/b] and a new bullet or number will form. This can be useful in case your lists contain items several sentences long, as blank lines between the items may make your lists more readable. http://www.microsofttraining.net/tip-505-create-blank-lines.html Mon, 08 Jan 2007 00:00:00 GMT http://www.microsofttraining.net/tip-505-create-blank-lines.html When you start Microsoft Word 2003 a "Getting Started" pane appears to the right of the new document window. It contains several options such as "Connect to Microsoft Office Online", "Get the latest news about using Word" and a list of your most recently accessed documents. Though useful to some, others may find it annoying. The following steps allow you to remove the "Getting Started" pane. 1. Choose [b]Tools [/b]then [b]Options[/b] 2. In the [b]Options dialog box[/b] select the [b]View[/b] tab 3. Uncheck [b]Startup Task Pane[/b] 4. Click [b]OK[/b] to close the dialog box. http://www.microsofttraining.net/tip-506-remove-getting-started-pane.html Mon, 08 Jan 2007 00:00:00 GMT http://www.microsofttraining.net/tip-506-remove-getting-started-pane.html If you have two or more documents open at a time but you don't want to go through the rigmarole of saving them one at a time then you can close or save them all in one go. Hold down the [b]Shift[/b] key and go to the [b]File menu[/b] Two new commands, [b]Save All[/b] and [b]Close All[/b] appear One click and all of your open documents will be saved or closed. http://www.microsofttraining.net/tip-507-save-multiple-documents.html Mon, 08 Jan 2007 00:00:00 GMT http://www.microsofttraining.net/tip-507-save-multiple-documents.html Are there buttons on your Word toolbars that you never use? Remove them from the toolbar by doing the following: 1. Go to Tools - Customise - Commands. 2. Select the toolbar button you wish to remove, then use your mouse to drag and drop the button into the Word window. When you release your finger from the mouse, the button will disappear. http://www.microsofttraining.net/tip-489-removing-unused-toolbar-buttons.html Tue, 19 Dec 2006 00:00:00 GMT http://www.microsofttraining.net/tip-489-removing-unused-toolbar-buttons.html If you find any of your toolbars in Word have changed (i.e. they are missing or have extra buttons) then you can reset them to their defaults. 1. Go to Tools - Customise. 2. Select the Toolbars tab. 3. Select (highlight) the name of the toolbar you wish to reset, then click the Reset button on the right. 4. Close the dialogue box. http://www.microsofttraining.net/tip-492-reset-word-toolbars.html Tue, 19 Dec 2006 00:00:00 GMT http://www.microsofttraining.net/tip-492-reset-word-toolbars.html