http://www.microsofttraining.net/hints-tips-outlook-6.html Software application hints and tips from our Microsoft certified trainers en Sat, 30 Aug 2008 03:34:54 GMT Sat, 30 Aug 2008 03:34:54 GMT http://www.microsofttraining.net/rss-feeds.php Instead of viewing your emails when you first open Outlook, you can change the settings so that your startup view is different. Here's how: 1. Go to Tools - Options - Other. 2. Change the startup folder under General Settings (e.g. to Calendar). 3. Click OK. http://www.microsofttraining.net/tip-449-outlook-startup-view-change.html Sun, 26 Nov 2006 00:00:00 GMT http://www.microsofttraining.net/tip-449-outlook-startup-view-change.html If you store all your contacts' details in the Contacts address book and would like to set this as the default address book, do the following: 1. Using the Outlook Shortcut bar, right-click and select Properties, then Outlook Address Book. 2. Ensure that the 'Show this Folder as an Email address book' option is ticked. 3. Go to Tools - Address Book, then proceed to Tools - Options. 4. Under the 'Show this address list first' dropdown list, select Contacts. http://www.microsofttraining.net/tip-437-contacts-default-address-outlook.html Sat, 25 Nov 2006 00:00:00 GMT http://www.microsofttraining.net/tip-437-contacts-default-address-outlook.html Outlook Express is a 'pared-down' version of Outlook that is included with MS Internet Explorer. Outlook is one of the five major applications included in the MS Office suite. It offers many more features to users, which are business-oriented, such as making appointments or meetings. http://www.microsofttraining.net/tip-438-difference-outlook-outlook-express.html Sat, 25 Nov 2006 00:00:00 GMT http://www.microsofttraining.net/tip-438-difference-outlook-outlook-express.html It is possible to apply more than one sort to messages using the column headings that appear at the top of your inbox or other folders. This will allow you to sort, for example, by Sender then by Received date. Sort firstly by clicking on one column heading (to perform your first sort). As long as you hold down the Shift key in conjunction with clicking on the second column heading you wish to sort by, the messages should not completely rearrange themselves but retain your first sort then apply the second sort to the first sort. http://www.microsofttraining.net/tip-407-sort-messages-mutiple-headings.html Fri, 24 Nov 2006 00:00:00 GMT http://www.microsofttraining.net/tip-407-sort-messages-mutiple-headings.html You can easily view messages (sent and received) in threads using Outlook 2003. Go to View - Arrange By - Conversation to view conversation threads. http://www.microsofttraining.net/tip-412-outlook-conversation-threads.html Fri, 24 Nov 2006 00:00:00 GMT http://www.microsofttraining.net/tip-412-outlook-conversation-threads.html To display/record your holiday dates in Outlook: 1. Go to the Tools menu. 2. Select Options, then Calendar Options. 3. Select Add Holidays to add holiday dates. http://www.microsofttraining.net/tip-367-add-holidays-outlook.html Thu, 23 Nov 2006 00:00:00 GMT http://www.microsofttraining.net/tip-367-add-holidays-outlook.html To set filters for your incoming mail: 1. On the menu bar, go to Tools - Options. 2. Select Preferences, then Junk Mail. 3. Set filtering levels as per your requirements. 4. Create list of Blocked Senders and Safe Senders to keep spammers at bay and allow messages from colleagues, friends and family to come through to your inbox. http://www.microsofttraining.net/tip-368-block-spam-filters-outlook.html Thu, 23 Nov 2006 00:00:00 GMT http://www.microsofttraining.net/tip-368-block-spam-filters-outlook.html Let your fingers do the walking with these handy shortcut keys for dealing with Outlook messages: - Ctrl + N starts a new message - Ctrl + S sends a message - Ctrl + R creates a message reply - Ctrl + Shift + R starts a reply to all - Ctrl + F forwards a message - Use Ctrl + D to delete a message. http://www.microsofttraining.net/tip-370-shortcut-keys-outlook-messages.html Thu, 23 Nov 2006 00:00:00 GMT http://www.microsofttraining.net/tip-370-shortcut-keys-outlook-messages.html It is possible to receive notification of and quickly preview any new incoming messages in Outlook. In Outlook, go to Tools-Options-E-Mail Options-Advanced E-Mail Options, and select "Display a New Mail Desktop Alert" to enable this feature. http://www.microsofttraining.net/tip-348-quick-preview-email-messages.html Tue, 14 Nov 2006 00:00:00 GMT http://www.microsofttraining.net/tip-348-quick-preview-email-messages.html If you right-click on a task this will bring up a shortcut menu. Choose the Assign Task option, then enter the name of the person you wish to assign the task to in the To box. http://www.microsofttraining.net/tip-353-quickly-assign-tasks-outlook.html Tue, 14 Nov 2006 00:00:00 GMT http://www.microsofttraining.net/tip-353-quickly-assign-tasks-outlook.html Responding to email messages as they arrive can interrupt your work flow and lead to decreased productivity. Why not set reminders to respond to messages that do not require an immediate reply so you can set aside a time to respond to messages all at once? By right-clicking on a message, you can access a shortcut menu. Select Follow Up, and then click Add Reminder. http://www.microsofttraining.net/tip-356-reminder-message-reply-outlook.html Tue, 14 Nov 2006 00:00:00 GMT http://www.microsofttraining.net/tip-356-reminder-message-reply-outlook.html Send your colleagues a meeting reminder quickly by opening the original meeting request, then go to Actions-New Message to Attendees. http://www.microsofttraining.net/tip-357-outlook-meeting-reminder.html Tue, 14 Nov 2006 00:00:00 GMT http://www.microsofttraining.net/tip-357-outlook-meeting-reminder.html You can make the buttons on your toolbars bigger by going to Tools / Customize / Options / select Large icons. http://www.microsofttraining.net/tip-307-large-icons-on-toolbar.html Wed, 25 Oct 2006 00:00:00 GMT http://www.microsofttraining.net/tip-307-large-icons-on-toolbar.html If you go into a pull down menu you usally find that you get a selection of items(this is the default) or sometimes everything. If you only get a selectiopn you have to go to the double arrows at the bottom of the menu and click it to get all of the hidden items. To turn this off so that you always get everything, go to Tools / Customize / Options Tab / "Always show full menus". Make sure there is a tick in the box and you will always have every item. http://www.microsofttraining.net/tip-319-showing-all-menu-items.html Wed, 25 Oct 2006 00:00:00 GMT http://www.microsofttraining.net/tip-319-showing-all-menu-items.html If you would like to be able to book a resource (eg a meeting room or company car) using Outlook Calendar, you should create the resource as a separate account in the mail server. Then give Author premissions to the whole company to access it (this allows people to book it, but prevents them deleting existing meetings created by others). It can then be booked directly or by using the resource button when inviting delegates to a meeting. http://www.microsofttraining.net/tip-258-resource-in-outlook.html Tue, 24 Oct 2006 00:00:00 GMT http://www.microsofttraining.net/tip-258-resource-in-outlook.html