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Get sorted - sorting text in Word

Word's Sort feature will automatically redisplay text or numbers in ascending or descending order.

The Sort feature can be found under the Table menu in Word, although it can be used on text or numbers outside of tables as well.

To sort text in your document:
1. Highlight (select) the portion of text you wish to sort.

2. In the ‘Sort text’ dialogue box, choose ‘Paragraphs’ to sort by, ‘Text’ as the type and ‘Ascending’ or 'Descending' as the order.

3. Click OK to perform the sort.

Note: you need to ensure that the text you want to sort is arranged into a paragraph structure that will work when the sort takes place; and won't split pieces of information that you intended to stay together.

Use the Show/Hide button to view where the paragraphs are in the text you want to sort before carrying the sort out.

Added by Amanda on 26th November 2006

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