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Professional And Management: Recognise Your Personality Through Your Email Style
Wed 24th August 2011
The information guru?
You are keen to entertain new ideas. Your emails are entertaining and light-hearted, signing them off perhaps with a positive affirmation or thoughtful quotation. You rarely use capitals and are prone to the odd abbreviation. If presented with a problem, you come up with innovative ideas. You keep content to a minimum and probably hit the 'reply all' button rather than just 'reply' because you rarely take notice of who has contacted you.
Your fresh approach to ideas and suggestions make your emails are interesting to read. However, some people could view your messages as being unfocused. If this is the case, take an extra minute or two to check who you are sending them to and ensure that your response is responding to the issues, and that the language you use is appropriate to the audience.
The cool dude?
You are high on life, an extremely sociable being. Your emails usually open with a "Hi" rather than a formal "Dear". You love the exclamation mark and use it in every email. Your bounding enthusiasm shines out in every word and you never have a bad word to say about anyone or anything. You are a people person and would prefer face to face contact rather than the written word.
There is a danger of revealing too much about yourself. You could even be accused of spending too much time on the social media side of business and not enough time in other areas. You could appear too overpowering for some people as your emails contain a lot of emotion and passion. Make sure your emails are responding to the business needs and ensure you maintain professional boundaries.
You are the nail biter, fuelled on anxiety. You may be pessimistic and prone to expecting the worst outcome. You live in a world of self-doubt and dwell on your past failures - you scan every email looking for potential criticism or hidden meanings. If clients do not reply to your emails within the hour, you assume that you have upset them and it rarely crosses your mind that they could be tied up with other matters.
This approach to email can highlights wider issues you experience in your life. Your low-self esteem becomes evident in your correspondence. Take control of your professional life by reducing the amount of time spent analysing your (and their) every word. Too much time spent on emails means less time for completing your work. Keep your emails brief, respond to points raised with clarity and brevity.
The "no problem" type
Life just isn't an issue and nothing fazes you. You are polite and respectful to everyone and always willing to lend a hand. It is already 3.45pm and someone has given you a project which has a 4.30pm deadline. No problem. With your cool head, you promptly shuffle a few tasks and complete the project on time.
However, this happy to help attitude could cause you to become overloaded. People may take advantage of your good nature and ask you to help with additional projects which could cause your own workload to pile up. You need to ensure that you tactfully refuse to take on more than you can handle.
The conscientious type
Your emails are always sent on time, they are neat and well thought out with great attention to detail. Recipients can expect your correspondence to run into two or even three pages with detailed instructions. You take the time to read all correspondence in great detail and digest every piece of information. You love writing technical emails such as contracts or minutes of a meeting, you are the "details person".
Being too conscientious can actually cause confusion and frustration, for example if the sender needs a quick answer, they have to wade through pages of information in your email. Streamline your responses by responding to action points with the audience's needs in mind. By using this method, details are absorbed in small chunks and important points are easily spotted.
Which one are you? Gaining insight into the sort of emailer that you represent can help to smooth out any communication glitches. It can also help you enjoy your work and go on to bigger and better things in both your professional and private life, online and offline.
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