Multiple Timelines in Project 2016

Multiple Timelines in Project 2016

How to add Multiple Timelines in Project 2016

One of the new features of Project 2016 is being able to add more than one Timeline for a project.

TimelineRibbon2

If the Timeline is not displayed just select the View tab and click Timeline.

What is a Timeline?

The Timeline was introduced with Project 2010 and has become a popular feature.  It is visually appealing and can be easily to formatted and copied to other applications such as PowerPoint or Word. Not everyone understands Gantt Charts so the Timeline offers an alternative way to present a high level project summary.

Now with Project 2016 you can add multiple timeline bars to represent different sections of a project. Here is a simple example where each phase is colour coded.

Adding to the Timeline

Step 1 – Display the Timeline (View, Timeline)
Step 2 – Click within the Timeline and select the Format contextual tab.
Step 3 – Click Existing Tasks and tick the first summary task in the list.

Timelin1

Adding new Timeline Bars

To add further Timeline bars click the +Timeline button. Then after clicking inside the second Timeline choose Existing Tasks as before and click the summary tasks to display.

Colouring Timeline tasks

Each Timeline can be formatted by choosing the Format tab and selecting a colour from the Background Color tool from the Font section.

Timelin2

 

Adding further tasks to the Timeline

To add milestones or other tasks click in each Timeline and choose Existing Tasks.

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Copying a Timline

Once completed you can copy the Timeline into PowerPoint or Word by selecting:
Copy Timeline, For Presentation.

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Multiple Projects

A handy feature of MS Project is to be able to insert several projects into on master program. This allows different teams to see the bigger picture and see how they are functioning within it.

Recap: How do I insert multiple project?

Step 1 – Open a blank project and click in the first row of the Gantt Chart
Step 2 – Click Project, Sub Project and select the first project to insert
Step 3 –  Click the next row and repeat step 2
Step 4 – Expand the projects and display fully by selecting View, Entire Project

The following example shows 3 very simplified projects inserted into one blank master programme.

MuliProj2

Multiple Project Timelines

Adding a Timeline bar to represent each project gives a simple view of the whole programme.

MultiProjTimelines

Hint: To select and colour more than one Timeline task at once:
Press the Ctrl key then click each task then select Background Color

MS Project 2013: View visual reports instantly in Excel or Visio

what's new in office 2013Visual reports are another fantastic way to share figures with stakeholders in way that’s digestible and easy to break down. In Project 2013, you can view specific project data in a visual report in Excel or Visio, if you have those programs installed.

How to: Select ReportsVisual Reports, select an Excel or Visio report for your project data, and click View.

Excel builds a local Online Analytical Processing (OLAP) cube file and shows your data in an Excel PivotChart or Visio PivotDiagram. Once in Excel or Visio, you’ll be able to get the most from your data thanks to a host of new tools including recommended charts and quick analysis techniques. Reporting has never been so easy.

If you’re feeling adventurous, why not customise your data even further with three new tools for Excel 2013.

visual reports in ms project

Find out more great advice like this with a Best STL course on Microsoft Project training, London and UK wide.