Microsoft Projects

Hello Frances,

Thank you for your question. I can suggest two things you could do to send project information to your colleagues.

Firstly, you could use filtering to show summary tasks, milestones, etc. When you have applied a filter, you can right-click all the items and add them to the timeline.

Once all the relevant items are on the timeline, you can go to the Timeline tab in the ribbon, click Copy Timeline, For E-mail. Now, paste the timeline in your email message. This provides a good overview of the project.

My second suggestion relates to showing remaining time until deadline. You need to insert a new column in the Gantt Chart view. Right-click any column header, then click Insert Column. In the header of the new column, type Remaining Duration. This will create a column which shows the remaining time for all task types in your Gantt. Don't forget to mark tasks on track (Task ribbon).

To share this with colleagues, I would suggest that you filter to show project summary tasks with the Remaining Duration column showing. Print this view to PDF and attach it to your email.

I hope this helps!

Kind regards
Marius Barnard
STL