98.9% Of all customers recommend us, we're so confident about our results we publish all reviews and statsView Live Stats View Reviews
Excel: The Key To Cutting Waste From Your Company
Tue 14th February 2012
Yet you might be surprised at just how common it is for companies to do just that. Not deliberately, mind you, but it happens nonetheless, it happens in the depths of an organisation's essential data - those key numbers - where it's all too easy to overlook or to not understand. There'll often be a cost increase here, an income drop there, perhaps so small that it seems a drop in the ocean if it's noticed at all; however, just as the smallest snowball slipping from the top of the mountain can easily become an avalanche if its left unchecked, so the tiny, unnoticed or ignored problem amongst the mass of figures can lead on to serious financial trouble if not addressed from the beginning.
But there are nonetheless two sides to every story. It's not always easy to find one number that causes concern in a mass of figures that are going perfectly well, not always easy to diagnose a minor complaint when so much seems to be working fine. And if someone is going to be taking time from their work schedule to monitor such matters, would that not mean that there's something else they're not doing instead? After all, time is a valuable and finite resource, just like money; the balance between the two needs is often a difficult one to find.
Unless, that is, the wonders of modern technology could offer an automatic solution. And voila! Here's conditional formatting in Excel, the answer to that question. How it answers is by monitoring every bit of information that's put into it, and highlighting changes; the user's role is simply to tell Excel what will need to be identified.
Let's say that an organisation has sales figures from many different departments to consider: with conditional formatting, Excel can flag up any number which drops by a certain percentage (perhaps with a spectrum of colours signifying the size of the decrease), so a quick glance through the data will be all that's needed to pick up on a problem. Alternatively, you could insert Sparklines into the data - these are small, simple line charts that fit into individual cells on the spreadsheet, showing you at a glance how an aspect of your data is progressing (or not).
Having critical trends immediately visible on your spreadsheet can transform your business's results, by giving you the power to act upon developments as soon as they happen, killing problems at the root or encouraging positive movement to flourish.
It's certainly worth ensuring that all relevant sections of your staff can make use of conditional formatting - to this end, conducting a training needs analysis will help identify who needs assistance, and what kind of assistance, to get the most of the software - because it's only when everyone is able to see these key developments that you can be truly confident of always having that power to act. No-one likes wasting money; with Excel, there's no reason for it to slip through your grasp in future.
Original article appears here:
Excel courses in London and UK wide.
London & UK
London's widest choice in
dates, venues, and prices
On-site / Closed company:
The day with Best STL advanced Excel course was really helpful and as we worked through the units I was relating all of them to my analyst job, and I realised there were a number of topics that I have always used much more manual processes for. I hadn't done any prior training on Excel, but the advanced course was the right level for me to jump in to. I understood the necessity and the value of the activities, and for me the pace was great.
In addition, the teacher was helpful and friendly, and the venue was pleasant and easy to find.
My biggest criticism would be that the food was really tasty, just not quite big enough to keep me going all day, let alone the men in the group.
Senior Press Officer
SharePoint End User Introduction
Really good thanks- helped to solidify what I already knew and taught me some new things
Public Health Wales
Excel VBA Intro Intermediate
The course was run at a good speed for me and the trainer was able to answer questions from the group members.